Grievances and Suggested Action 

Non-pensioners are not entitled for dependent cards for their dependents.

Sailors who have served less than five years are issued with Discharge Certificate and rest all are issued with Discharge Book.

-> Certificate of Service.

-> Indian Navy Service and Release Certificate (Discharge Book).

-> Trade-cum-Experience Certificate.

-> Civil Trade Equivalence Certificate (National Classification of Occupations Code).

-> Graduation / Matric Equivalence Certificate.

-> Post Retirement Death Insurance Extension Scheme Certificate.

-> Last Pay Certificate

-> To whom it may be concern.

-> Sea Service Extract

The Graduation / Matric Equivalent Certificate is issued to sailors, after their names have been published in the Release Serial, provided they have completed 15 years of service at the time of request. The request for the equivalent certificate is to be forwarded to the Release Centre with the original matriculation/equivalent or ET-1 certificate for issue of Graduation / Matric equivalent certificate respectively.

Hon officers are issued with ESM Identity card on retirement at Release Centre. They are required to bring along with them two photographs (without specks) with blue background, as per specification indicated below: -

-> One 5cm x 5cm photo in civil dress with tie, Rank, Name and No. to be superimposed digitally in the lower half.

-> One 4.7 cm x 3.7 cm in civil dress with tie.

However, sailors below honorary rank are required to contact their respective Zila Sainik Board with following documents:-

-> Discharge Book

-> Pension Payment Order (PPO)

-> Application form duly stamped from Release Centre

-> Two passport size photographs

Accumulation and encashment of leave will be limited to the number of days of annual leave at the credit of Defence Forces personnel on the day of their proceeding on superannuation/ release/ discharged on own request/ invalided out of service/ die while in service, irrespective of the number of years of service rendered, subject to a limit of 300 days and maximum of 30 days to be accumulated in a calendar year. Accumulation and encashment of Annual Leave has been delinked to the number of years of service rendered.

Post implementation of VI CPC, not more than 30 days can be accumulated in a calendar year. Annual Leave during the year of retirement will be encashed as follows: -

• Those retiring on 31 January - 15 days
• Those retiring in February and thereafter - 30 days

Advance of Annual Leave for the year 2014 can only be availed if the Annual Leave for the year 2013 has already been availed completely and there is no leave pending for the year 2013 still to be availed. There are cases wherein on one hand 30 days BAL of the current year is encashed and at the same time sailors have been granted Advance of Annual Leave of the next year during the current year itself, which is not in order.

Sailors who are compulsorily retired/ discharged from service on disciplinary grounds where the disciplinary authority has imposed any reduction in the amount of pension (including gratuity), such sailors are not entitled for encashment of leave.

Commanding Officers of Ships/Establishments are requested to ensure that all payment /dues such as MLR, CILQ, and CEA are made to the sailors being released before they are transferred to Release Centre. No payment is made at Release Centre. Sailors whilst at Release Centre are entitled for MLR, CILQ, RTF & CEA allowances as applicable. These dues will be settled by Naval Pay Office, Mumbai.

Following documents carrying the seal of the issuing unit / Headquarters are to be brought by the sailors to the Release Centre:-

-> Manuscript record sheet in triplicate duly audited by NLAOs containing information/entries made after dispatch of Service Documents including “Assessment of Character and Efficiency” on the day of transfer.

-> Original Matriculation Certificate / ET-1 Certificate (if not forwarded earlier).

Latest passport size coloured photographs (in plain clothes with sky blue background) as follows:-

-> Self - five copies.

-> Self & Wife - four copies

-> Self, wife & Children - two copies

-> Updated Pay Book.

-> De-kitting and tool kit surrender certificates.

-> Permanent Identity Card Surrender Certificate.

-> Four ink signed copies of transfer Genform.

-> Vigilance Certificate.

-> Provost Warrant surrender certificate.(applicable for provost sailors).

-> Ink signed copy of authorization to make private arrangements where applicable. Transfer Genform in such case should bear notation “continue to draw CILQ at old duty station”.

-> Complete de-kitting.

-> Complete de-kitting.

-> Complete de-kitting.

-> Complete de-kitting.

-> Complete de-kitting.

-> Complete de-kitting.

-> Complete de-kitting.

-> Complete de-kitting.

-> Copy of Final closing of AFPP Fund already forwarded to NPO.

-> Copy of No Demand Certificate from COs / MES, Outgoing routine

-> Copy of latest Kindered Roll with DOB as per pension forms/SDs.

-> Leave encashment Genforms for previous and current year.

-> Copy of time bar sanction and Genform for leave encashment (If any).

-> Leave sheet (for sea service extract), Details of award of GCB, Medal and Annual Assessment & units served (for concerned correction in documents, if any)-2 sets

-> Ex Servicemen application form, duly filled in black ink and photo attested, for issue of Canteen Smart Card. Old Smart Card / Surrender Certificate to be carried.

-> Photo copy of PAN card for opening bank account.

-> Original certificate of PRC undergone.

-> To whom so ever it may concern certificate with details of Pmt address – two copies

-> Copy of Aadhaar card.

In case of local discharge, all actions by various agencies remain unchanged except that the sailors are not required to report to Release Centre. Commanding Officers are to ensure that all documents / certificates are obtained and dispatched to concerned authorities in time. The Commanding Officers are to ensure following actions before discharge of sailors locally:-

-> Complete de-kitting.

-> Recover identity card and pay book.

-> Conduct of Release Medical Board(RMB).

Forward following documents:-

-> Casualty Genform by FAM/Fax to CABS / Admin section for issue of Bureau Order Discharge (BOD).

-> Audited SDs and Leave sheet to NAVPEN/ Verification section.

-> Latest address, mobile / landline number and e-mail ID of sailor to NAVPEN/ Pension Section and Release Centre.

-> Vigilance certificate to CABS / NAVPEN.

-> If eligible, completed pension and ECHS forms to CABS / NAVPEN.

-> RMB to CABS / Pension Section.

-> Updated pay book to NPO.

-> Pre-receipted AFPPF voucher in triplicate to NPO.

-> No Demand Certificates from CO and MES to NPO.

-> Annual Assessment as on date of discharge to CABS.

Genform will be issued for the payment dues such as MLR & CILQ etc for the period of stay at Release Centre will be forwarded to NPO for issue of payment authority. However in case of CEA, sailors are required to forward the claim to the last unit for countersignature and subsequently to Release Centre for onward despatch to NPO for issue of payment authority.

The Manuscript Record Sheet/ Xerox SDs which is maintained by units for making entries on causalities occurring after despatch of original service documents to CABS is also required to be audited by the respective NLAOs prior reporting to Release Centre. The audited Manuscript Record Sheet/ Xerox SDs are to be carried in person by retiring sailors on reporting to Release Centre, which is required for processing leave encashment claims.

The prescribed time limit for submission of retirement TA/DA claim is two years from the date of retirement. However if not submitted within the prescribed time limit, statement of case for late submission is to be forwarded along with the original claim documents for obtaining the time bar sanction from competent authority.

Change of address certificate is required for the sailors who have been locally transferred within the same station/city/district when the change of residence occurred in the same station or specifically sought by PCDA (N).

One Year from the date of retirement.

Personnel discharged locally are to submit their final permanent duty claim to their last unit for further processing.

Yes, you and your family can perform journey on different dates however, original journey tickets are to be enclosed with the claim.

For this, you need to file an FIR for lost tickets at the nearest police station and the copy of the same is to be attached with the claim.

It is a certificate which is issued by Accommodation Office at the last unit and the same is to be issued to the sailor prior proceeding to Release Centre for release formalities.

Cash TA Sanction for the journey of family from last duty station to home station will be issued by last unit.

SPR/Permanent Home Address is to be given in the address column of the contingent bill and the same is to be reflected in the copy of discharge book which is enclosed as proof of address.

Sea Service Extract certificate will not be issued to sailors discharged on following grounds: -

-> Invalided physically unfit for Naval Service.

-> SNLR for reasons other than surplus to complement.

-> Unsuitable.

-> Fraudulent Entry.

-> Deserter.

-> Dismissed from service.

Manuscript Record Sheet:-

-> Latest Kindered Roll

-> Page No. 09 & 10 of Service Document (Annual Assessment as on date of transfer)

-> Page No. 02 of Service Document

-> PRC Certificate (PRC courses which are nominated by CABS)

Discharge book consists of two columns pertaining to educational qualification i.e.

• Education qualification at the time of joining service is updated by CABS/ Admin Section based on education qualification declared by the individual at the time of joining service.

• Education qualification acquired by sailors whilst in service is also updated by CABS/ Admin Section provided the necessary permission to pursue higher education has been obtained prior attaining qualification and subsequently BOAQ is issued by CABS post completion.

It is of utmost importance to ensure that family particulars are updated well in time by forwarding supporting documents from the last unit. Discharge book consists of details of family members viz. spouse, children, father & mother who are dependent on the sailor. All sailors reporting to Release Centre are required to carry in person latest kindered roll issued by last unit for updation of family particulars. In case, if there is a requirement to carry out change of name of any dependant the individual should make an affidavit and bring a copy of same while reporting to Release Centre. It is clarified that married children, dependant sister/brother will not be included in family member details.

'PRDIES' is post retirement insurance provided to ‘Pensioners’ only. This scheme is valid for 30 years from the date of retirement or up to the age of 75 yrs whichever is earlier. One time premium is deducted from 'Survival benefits' paid at the time of retirement. The premium deducted is non-refundable; the scheme provides death insurance cover up to the validity period only. The insured amount is payable only in case of death of the individual within validity period. Nomination for nucleus family is mandatory for 67% and remaining 33% can be nominated to father/mother or any other relatives. Bachelors can nominate 100% to their father/mother or any other relatives. It is compulsory of all pensioners and non-pensioners are not eligible.

No, the post retirement death insurance extension scheme is a non-refundable scheme.

The provision of LPR to sailors has been cancelled and the relevant extract of NOC for civil employment is being suitably amended.

The following facilities are available from NGIF and INBA to the retired naval personnel: -

Sailors are required to be present at the Release Centre by 15th of the month of Release.

Sailor who has served less than 05 years is issued with Discharge Certificate rest all are issued with discharge book.

NOK Discharge Book is issued to sailors dying in harness w.e.f 01 Jan 2013.

As per amplification of existing guidelines the definition of ex-servicemen is as follows:-

-> An ESM means a person who has earned his pension/disability pension.

-> A person who has been released, otherwise than on his own request, from such service as result of reduction in establishment.

-> A person who has been released after completing the specific period of engagement and earned gratuity.

-> Included pensioner/ disability pensioners/gallantry award winners from TA.